ClockToPayTrack time. Calculate pay.
Staff clock-in, rosters, leave, claims and Singapore payroll in one simple system for small businesses. Free for up to 5 staff.
No card needed to start. By RongDe Holdings Pte Ltd, Singapore.
Up and running in three steps
No special hardware. Use a tablet or phone you already have.
Set up your company
Sign up, name your company and add your staff with a PIN each. Choose your shift times. It takes minutes.
Staff clock in
Staff tap their name on a shared tablet, enter their PIN and a photo is taken. No more paper sheets or buddy punching.
Review and pay
See hours, approve leave and claims, then prepare payslips with CPF and the community funds worked out for you.
Everything a small team needs
From the first clock-in to the month-end files for your accountant.
Clock-in kiosk
Tap your name, enter your PIN, a photo is taken. On your admin page you see who is in, who is late and who has not arrived. Each branch can have its own kiosk link.
Roster and shifts
Weekly schedules with dated changes, your own shift names and hours, open shifts for part-timers to take up, and blocked days.
Leave and availability
Staff request leave on their phone and see their balance. Part-timers say when they can work. You approve in one place.
Singapore payroll
CPF, SDL and the community funds (CDAC, MBMF, SINDA, ECF) worked out from the official tables, with overtime, allowances and payslips.
Expense claims
Staff photograph a receipt and submit a claim. You approve, then export for your accounting software.
Compliance alerts
Warnings before staff documents such as work passes expire, and when overtime nears the monthly limit.
Employee files
Keep each person's documents, expiry dates and pay history in one private place, with a record of who changed what.
Owner, HR, manager and finance logins
Give each person only what they need. Managers can be limited to one branch. Finance sees payroll and claims, not personal documents.
Your logo and colours
On paid plans, your company logo and colour theme show on your sign-in page, the kiosk and the staff pages.
Payroll that follows Singapore's rules
Built around how Singapore small businesses actually pay people.
- CPF worked out from the CPF Board's tables, by age and wages paid
- SDL and the right community fund (CDAC, MBMF, SINDA or ECF) for each person
- Overtime at the Employment Act rate, with unpaid leave taken off
- Mid-month joiners and leavers prorated, plus a final-pay worksheet
- Month-end exports for your accountant: a journal in your own account names, ready for Xero, Zoho Books or any software that imports CSV
A calculator your team checks
ClockToPay works out the figures; a person on your team reviews them before anyone is paid. It is not legal, tax or accounting advice, and rates change (usually every January). We publish a plain-English list of what each company should check, such as bonuses, first-year PRs and who is entitled to overtime.
Simple plans that grow with you
Start free. Pay per active staff member only when you need the payroll and management tools.
Free
- Up to 5 active staff
- Clock-in kiosk with PIN and photo
- Roster, shifts and open shifts
- Leave requests and balances
- Part-time availability
- Payslips you fill in yourself
- Owner login
Pro
- Everything in Free, plus:
- No limit on staff
- Automatic CPF, SDL and community-fund payroll
- Month-end exports (Xero, Zoho Books, CSV) and final pay
- Expense claims with accounting export
- Compliance alerts
- Employee document vault
- HR and manager logins and an audit log
- Your own logo and colours
Business
- Everything in Pro, plus:
- Multiple branches
- Branch managers who see only their branch
- A kiosk link for each branch
- Finance role for payroll and claims only
Prices are in Singapore dollars per month. You are billed for active staff, and changes apply from your next bill. Cancel any time: your plan runs to the end of the period you paid for.
| What you get | Free | Pro | Business |
|---|---|---|---|
| Size | |||
| Active staff | Up to 5 | No limit | No limit |
| Price | S$0 | S$5 per stafffrom S$30 a month | S$9 per stafffrom S$90 a month |
| Time and people | |||
| Clock-in kiosk with PIN and photo | ✓ | ✓ | ✓ |
| Roster, shifts and open shifts | ✓ | ✓ | ✓ |
| Leave requests and balances | ✓ | ✓ | ✓ |
| Part-time availability | ✓ | ✓ | ✓ |
| Payroll and money | |||
| Payslips you fill in yourself | ✓ | ✓ | ✓ |
| Automatic CPF, SDL and community-fund payroll | – | ✓ | ✓ |
| Month-end exports and final pay | – | ✓ | ✓ |
| Expense claims and accounting export (Xero, Zoho Books, any CSV) | – | ✓ | ✓ |
| Control and compliance | |||
| Compliance alerts | – | ✓ | ✓ |
| Employee document vault | – | ✓ | ✓ |
| HR and manager logins, audit log | – | ✓ | ✓ |
| Your own logo and colours | – | ✓ | ✓ |
| Several outlets | |||
| Multiple branches and a kiosk link for each | – | – | ✓ |
| Branch managers who see only their branch | – | – | ✓ |
| Finance role (payroll and claims only) | – | – | ✓ |
Several branches or outlets?
Run them all from one account. One company, one set of books, one place to look.
With the Business plan
- One login for the owner to see every branch in one place.
- One payroll run and one set of month-end files for your accountant, not one per outlet.
- Branch managers who see only their own branch: their staff, rosters, leave and approvals, and nothing else.
- A kiosk link for each branch, so each tablet lists only that branch's people.
- Move a staff member to another branch without setting them up again.
- A Finance role for your bookkeeper: payroll and claims for every branch, no personal documents.
What it costs
Example: two outlets with 8 staff each is 16 active staff, so 16 × S$9 = S$144 a month, on one invoice.
If each branch had its own account
You would have separate logins and admin pages, two payroll runs and two sets of exports to merge, no branch managers and no single view of the whole business. Branches of the same company belong in one account.
Add-on service
Telegram alerts, set up for you: S$99 one-time
Get claims, leave requests, locked PINs and leavers sent straight to your managers' Telegram group, through your own bot with your own name. We set it up with you in one short session; nothing to install. Available on any plan. Email support@clocktopay.app to book it.
Questions we hear
Who is ClockToPay for?
Small businesses in Singapore with hourly, part-time and monthly-paid staff: cafés, shops, clinics, studios and similar. We started in a food and beverage business, so rosters and part-timers are first-class.
What counts as an "active staff member"?
Anyone you have not deactivated. People who have left can be marked as leavers and stop counting. Your count is checked every day, and changes show on your next bill.
What happens if I have more than 5 staff on Free?
Everyone already added stays and can keep clocking in. To add or reactivate more people you upgrade to Pro, which has no staff limit.
What if our staff do not clock in and out?
Then switch clock-in off in Settings. The kiosk then shows only the staff portal for leave, claims and payslips, and the attendance and part-time features disappear. Leave, roster, claims and payroll carry on as usual. Without clock-in, everyone must be a monthly-paid full-time employee, because hourly pay needs recorded hours.
How do staff clock in?
On a shared tablet or phone at the workplace: they tap their name, enter their own PIN and a photo is taken. Staff also use their phone to request leave, send claims and see payslips.
Is the payroll accurate?
The calculations follow the CPF Board's published tables and are tested against them, but payroll is a calculator that your team reviews, not advice. Some cases need a manual entry, such as bonuses and first-year PRs. See the note in the Payroll section above.
We have more than one branch. Do we need one account for each?
No. Put all your branches in one account on the Business plan. The owner sees everything, each branch manager sees only their own branch, and each branch gets its own kiosk link.
Does it work with our accounting software?
Yes. Choose your software once and type your own account names or codes. You then download the payroll journal and the expense claims as files made for it: Xero and Zoho Books layouts, or a plain CSV that most other software, or your accountant, can import. A direct connection that sends the journal automatically is planned.
Can we get alerts on Telegram?
Yes. For a one-time fee of S$99 we set up your own Telegram bot and manager group, so claims, leave requests, locked PINs and leavers reach your phone. It works on any plan. Email support@clocktopay.app to book it.
Is my company's data private?
Yes. Every company has its own separate private database, so one company's information is never mixed with another's. Different logins see only what their role needs.
How do I pay, and can I cancel?
You pay by card on a secure Airwallex payment page. Cancel from your admin page at any time; your plan keeps working until the end of the period you have paid for, and then returns to Free. Nobody's data is deleted.
How do I sign in?
Each company has its own links, which you get when you sign up (they end in ?c=your-company-code). Open your admin link on any computer or phone. If you forget your password, use "Forgot password?" on the sign-in page. Lost your link? Email us.
Is there a phone app?
It works in the browser on phones and tablets, and you can add it to your home screen like an app. Store apps are planned.
Ready to leave the paper sheets behind?
Set up your company in minutes. Free for up to 5 staff.